Financial Aid

Satisfactory Academic Progress Rules

The Satisfactory Academic Progress (SAP) Rules vary based on your degree level. Please check one of the following to view the rules that apply to Baker College students.

Undergraduate
Graduate  

Undergraduate Students

Introduction

In order to receive federal, state or institutional aid, regulations require that students maintain satisfactory academic progress toward completion of their current academic program. All students will have their progress reviewed, whether or not they are receiving financial aid, since these rules decide eligibility for future quarters.

There are three academic standards that all students are required to maintain in order to remain eligible for future financial aid assistance. The standards required to maintain eligibility for financial aid are: Grade Point Average (GPA), Pace and Maximum Timeframe. In addition, students must be accepted for continued enrollment under the policies defined in the Baker College catalog.

Grade Point Average (GPA) Requirement

Baker College will evaluate the GPA requirement after each spring quarter. Students on a certificate or diploma program of 48 or fewer credit hours (based on published catalog hours) will be evaluated quarterly. Students will be considered in violation if they do not maintain the minimum GPA requirement. Listed below are the minimum GPA requirements for the initial review. Please note that these minimums only apply to the first review; all subsequent reviews require that the student maintain a 2.0 GPA.

Credit Hours Initial Review
Attempted Minimum GPA
1-16 1.50
17-32 1.65
33-48 1.80
49-64 1.90
65 and above 2.00

Pace Requirement

Baker College will evaluate the Pace requirement after each spring quarter to ensure that students successfully complete two-thirds of their cumulative hours attempted. Students on a certificate or diploma program of 48 or fewer credit hours (based on published catalog hours) will be evaluated quarterly. Students will be considered in violation if they do not meet this requirement.

Maximum Timeframe Requirement

Baker College will monitor the Maximum Timeframe requirement at the end of each quarter by comparing the required hours for program completion to the cumulative hours attempted. Students will be considered in violation when it becomes mathematically impossible for them to graduate within the 150% timeframe.

Definitions:

  • Time Frame: Published program hours multiplied by 150%.
  • Cumulative Hours Attempted: Cumulative hours attempted at Baker College, plus transfer hours, minus up to 45 developmental hours (if any), minus adjusted hours for successfully completed classes toward the most recent prior program, but not applicable to the current program (if any).

Please Note

  • Withdrawal grades and repeat classes are counted as hours attempted.
  • Incomplete/Progress grades are not counted until they are converted to an actual grade.
  • Only transfer credits from another institution, which apply toward the student's current program, are applied to the Pace and Maximum Timeframe requirements.
  • Classes that do not meet the minimum grade criteria are not considered successfully completed for purposes of the Maximum Timeframe calculation.
  • Academic Amnesty does not eliminate the classes from being included in the calculation.

Reinstatement of Eligibility

Students may reinstate their eligibility using one of the following options:

  • Students in violation of the GPA or Pace requirements may re-establish good standing by completing the number of hours required or raising their cumulative GPA without the assistance of federal or state aid. Once completed, it is the student's responsibility to contact the Financial Aid Office regarding reinstatement of their financial aid.
  • By submitting an appeal, with proper documentation based on mitigating circumstances, to the Financial Aid Office at Baker College for consideration of reinstatement. Examples of mitigating circumstances include: illness, unexpected hardships, death in the immediate family, etc.
    • Note: Beginning on July 1, 2011, students will only be allowed to submit two SAP appeals for consideration of reinstatement of financial aid.  Only appeals reviewed by the committee (approved or rejected) are counted in this limit.  Students must wait four years after the second appeal is submitted before they can submit a third appeal for consideration.

Appeal Process

The SAP Appeal Form must be completed (WITH PROPER DOCUMENTATION) and submitted to the Financial Aid Office no later than the following dates:

Summer 2012 - June 8, 2012 Fall 2012 - September 7, 2012
Winter 2013 - December 21, 2012 Spring 2013 - March 15, 2013

** Registered students, who are not notified of the violation prior to the deadlines listed above, must submit their appeal within 7 days from the date they are notified by the Financial Aid Office.

An appeal committee will review appeals to determine the appropriate action. Actions could consist of:

  • A returned appeal for additional documentation
  • An accepted appeal
  • A rejected appeal

All accepted appeals will include an academic plan which must be followed by the student in order to re-establish financial aid eligibility. Students are required to meet with the appropriate academic personnel to register for classes while they are on this academic plan.

Academic Considerations

The Financial Aid Satisfactory Academic Progress Rules measure a student's eligibility for financial aid and are separate from the academic policies, which students must maintain for continued enrollment.

  • Academic Appeals: The academic appeals are completed separately from the financial aid appeals and students may be required to complete both.
Academic Amnesty: The Fresh Start Program will not supersede the Baker College Financial Aid Satisfactory Academic Progress Rules.

 

^ Top

Graduate Students

Introduction

In order to receive federal, state or institutional aid, regulations require that students maintain satisfactory academic progress toward completion of their current academic program. All students will have their progress reviewed, whether or not they are receiving financial aid, since these rules decide eligibility for future quarters.

There are three academic standards that all students are required to maintain in order to remain eligible for future financial aid assistance. The standards required to maintain eligibility for financial aid are: Grade Point Average (GPA), Pace and Maximum Timeframe. In addition, students must be accepted for continued enrollment under the policies defined in the Baker College catalog.

Grade Point Average (GPA) Requirement

Baker College will evaluate the GPA requirement after each spring quarter. Students will be considered in violation if they do not maintain the minimum GPA requirement. Listed below are the minimum GPA requirements for the initial review. Please note that these minimums only apply to the first review; all subsequent reviews require that the student maintain a 3.0 GPA.

Credit Hours Initial Review
Attempted Minimum GPA
1-12 2.75
13-24 2.87
25 and above 3.00

Pace Requirement

Baker College will evaluate the Pace requirement after each spring quarter to ensure that students successfully complete two-thirds of their cumulative hours attempted. Students will be considered in violation if they do not meet this requirement.

Maximum Timeframe Requirement

Baker College will monitor the Maximum Timeframe requirement at the end of each quarter by comparing the required hours for program completion to the cumulative hours attempted. Students will be considered in violation when it becomes mathematically impossible for them to graduate within the 150% timeframe.

Definitions:

  • Time Frame: Published program hours multiplied by 150%.
  • Cumulative Hours Attempted: Cumulative hours attempted at Baker College, plus transfer hours, minus adjusted hours for successfully completed classes toward the most recent prior program, but not applicable to the current program (if any).

Please Note

  • Withdrawal grades and repeat classes are counted as hours attempted.
  • Incomplete/Progress grades are not counted until they are converted to an actual grade.
  • Only transfer credits from another institution, which apply toward the student's current program, are applied to the Pace and Maximum Timeframe requirements.
  • Classes that do not meet the minimum grade criteria are not considered successfully completed for purposes of the Maximum Timeframe calculation.

Reinstatement of Eligibility

Students may reinstate their eligibility using one of the following options:

  • Students in violation of the GPA or Pace requirements may re-establish good standing by completing the number of hours required or raising their cumulative GPA without the assistance of federal or state aid. Once completed, it is the student's responsibility to contact the Financial Aid Office regarding reinstatement of their financial aid.
  • By submitting an appeal, with proper documentation based on mitigating circumstances, to the Financial Aid Office at Baker College for consideration of reinstatement. Examples of mitigating circumstances include: illness, unexpected hardships, death in the immediate family, etc.
    • Note: Beginning on July 1, 2011, students will only be allowed to submit two SAP appeals for consideration of reinstatement of financial aid.  Only appeals reviewed by the committee (approved or rejected) are counted in this limit.  Students must wait four years after the second appeal is submitted before they can submit a third appeal for consideration.

Appeal Process

The SAP Appeal Form must be completed (WITH PROPER DOCUMENTATION) and submitted to the Financial Aid Office no later than the following dates:

Summer 2012 - June 8, 2012 Fall 2012 - September 7, 2012
Winter 2013 - December 21, 2012 Spring 2013 - March 15, 2013

** Registered students, who are not notified of the violation prior to the deadlines listed above, must submit their appeal within 7 days from the date they are notified by the Financial Aid Office.

An appeal committee will review appeals to determine the appropriate action. Actions could consist of:

  • A returned appeal for additional documentation
  • An accepted appeal
  • A rejected appeal

All accepted appeals will include an academic plan which must be followed by the student in order to re-establish financial aid eligibility. Students are required to meet with the appropriate academic personnel to register for classes while they are on this academic plan.

Academic Considerations

The Financial Aid Satisfactory Academic Progress Rules measure a student's eligibility for financial aid and are separate from the academic policies, which students must maintain for continued enrollment.

Academic Appeals: The academic appeals are completed separately from the financial aid appeals and students may be required to complete both.

 

The Baker College System